FORM 06: Organizer General Undertaking and Declaration
I, the undersigned, representative of the organizer …………….., who is registered with the Ministry of Hajj under No. (…………..) undertake to comply fully with the following instructions:
1. Not to conclude any agreements or contracts with pilgrims except after obtaining he approval by the Ministry of Hajj of the designated number of pilgrims.
2. To complete the execution of contracts pertaining to services and accommodation in Makkah Al-Mukarramah and Al-Madinah Al-Munawwarah for the whole approved number of pilgrims after obtaining the organizer card from the Tawafa Establishment in Makkah Al-Mukarramah within the dates designated in the instructions pertaining to the organization of the pilgrims’ arrival through tourist companies and travel agents.
3. Not to execute any service contracts with a Tawafa establishment other than that designated for the nationality of the state from which the organizer has obtained the work permit.
4. Not to delegate to any person outside the organizer’s country the task of completing the formalities or the execution of contracts pertaining to the organizer.
5. The deadline for the travel of pilgrims to Al-Madinah Al-Munawwarah (overland), before heading to the Holy Sites, is the end of the twenty sixth day of the month of Dhil Qi’dah, and in the event the pilgrims desire to travel to the Madinah Al-Munawwarah after that date, travel will be available only by air, but not later than the second of the month of Dhil Hijjah.
6. The deadline for the stay of pilgrims in Al-Madinah Al-Munawwarah, before the heading to the Holy Sites, is the fifth of the month of Dhil Hijjah. Thereafter, the pilgrims must head to the accommodation prepared for them in Makkah Al-Mukarramah, and they are not permitted to go directly from Al-Madinah Al-Munawwarah to the Holy Sites.
7. The dates of the arrival and departure of pilgrims shall be linked to the actual dates of the pilgrims accommodation contracts, whether in Makkah Al-Mukarramah or Al-Madinah Al-Munawwarah.
8. Payment of the fees pertaining to the administrative services at the Tawafa Establishment at the rate of :
- S.R. 500 for each organizer of the (50-450 pilgrims) category.
- S.R. 1000 for each organizer of the (900 pilgrims and more) category.
9. I am aware of the dates and periods of work pertaining to the registration and reception of the applications for the organization of pilgrims and the execution of contracts and agreements, which are as follows:
- The beginning of the month of Rajab up to the middle of the month of Holy Ramadan: is the period designated for receiving the organizer’s number activation, the share increase or the new registration service.
- The beginning of the month of Rajab and up to the middle of the month of Shawwal of every year: is the period designated for the completion of the execution of contracts and agreements for all pilgrims.
- The middle of the month of Holy Ramadan of ever year: is the deadline for the accredited organizers’ representatives to approach the embassies and representations of the Kingdom of Saudi Arabia for obtaining entry visas to the Kingdom for the purpose of executing contracts and agreements.
- Official working hours in the Kingdom of Saudi Arabia: they start at 7.30 a.m. up to 2.30 p.m., Saturday to Wednesday. Thursdays and Fridays are official holidays.
- Official working hours in the Kingdom of Saudi Arabia during the Holy Month or Ramadan: they start at 10 a.m. and end at 3 p.m. The period from the twenty Fifth of Ramadan and up to the Fifth of the month of Shawwal is an official holiday.
I bear full responsibility for the consequences of non-compliance with these instructions, whether in terms of the delay of the completion of the application formalities, non-acceptance thereof, stoppage of the activity or cancellation of the organizer’s records. In witness whereof this was signed.
Name …………….…………………………………
Nationality:………………...……………………….
Passport Number: ……….………………………..
Passport Date:……………………………………..
Signature:…………………………….……………..
Date:…………………………………………………