FORM 05: Organizer's Undertaking and Declaration (increased number of pilgrims)
- to accompany Form 02 (Organizer Application For Increased Number Of Pilgrims)
Undertaking and Declaration
I, the undersigned, the representative of the organizer ………………………., who is registered with the Ministry of Hajj under No (………….) undertake, when approaching the Department of Pilgrims from Abroad at the Ministry of Hajj for the purpose of requesting the increase of share of the number of pilgrims, to provide the following official documents:
- A copy of the organizer’s activity record issued by the competent authority in his state, which shall be certified by the Kingdom Embassy in his country.
- Evidence of the organizer’s ownership certified by the Kingdom Embassy in his country.
- Authorization letter for completing all the requirements of the organization of the arrival of pilgrims certified by the Kingdom Embassy in his country (in case of authorizing a third party).
- Organizer’s number activation application form after filling up, signing and stamping same with the organizer’s stamp.
- Two photos of the person authorized to conclude contracts and agreements.
In addition to the aforementioned, I declare that I am aware of the conditions pertaining to the preliminary approval of the increase, which are represented by the following:
1. The minimum number of pilgrims must be 900 pilgrims and the maximum number must be 3000 pilgrims.
2. The required number shall be selected pursuant to the following categories:
- 900
- 1,200
- 1,500
- 1,800
- 2,100
- 2,400
- 2,700
- 3,000.
3. An air transportation contract with an accredited airline company for all pilgrims coming under the organizer’s umbrella.
4. A bank guarantee for S.R.80 per pilgrim to the Tawafa Establishment in Makkah Al-Mukarramah and S.R.50 per pilgrim to the National Guides Establishment in Al-Madinah Al-Munawwarah.
5. A declaration of being a member of IATA Organization or any accredited international organization in the same field for a period not exceeding one year of the date of approval of the application.
The following conditions must be satisfied for the purpose of obtaining the final approval. Such conditions are as follows:
1. Provision of a work team that includes the following functions:
- General Supervisor.
- Supervisor in Makkah Al-Mukarramah.
- Supervisor in Al-Madinah Al-Munawwarah.
- Accommodation and Reception and Departure
- Pilgrims Group Dispatching Officer at the Jamarat Bridge.and at the Holy Sites
The total number of members of this team shall be determined according to the number of pilgrims, one for each 100 pilgrims. The members of this team shall be provided with identification cards approved by the organizer. The Tawafa Establishment in Makkah Al-Mukarramah and the National Guides Establishment in Al-Madinah Al-Munawwarah shall be provided with the names and phone numbers of this team two weeks at most before the arrival.
2. The obligation to determine the place of residence of the organizer’s work team in Makkah Al-Mukarramah and in Al-Madinah Al-Munawwarah throughout the Hajj Season. The Tawafa Establishment and the National Guides Establishment shall be provided with a clear address of the residence.
3. The obligation to provide the Tawafa Establishment in Makkah Al- Mukarramah and the National Guides Establishment in Al-Madinah Al-Munawwarah with the airline flight arrival and departure schedule.
4. The obligation to provide accommodation for pilgrims for additional periods in Makkah Al-Mukarramah and Al-Madinah Al-Munawwarah in case of delay of the flight arrival and departure schedules .
I bear full responsibility for the consequences of my failure to produce the aforementioned documents or for non-compliance with these instructions, whether in terms of the delay of the completion of the application formalities, non-acceptance thereof, stoppage of the activity or cancellation of the organizer’s records. In witness whereof this was signed.
Name ……………….…………………………………
Nationality:…………………...……………………….
Passport Number: ………….………………………..
Passport Date:………………………………………..
Signature:……………………………….……………..
Official Stamp:………………...……………………….
(For organizer’s number activation service application)
(Pertaining to share increase service application)